Delivery challan format, and how to print one fast.
See what a delivery challan should show, when it is used, and how to print it from an order so the items always match your invoice.
- ✔ Challan details checklist
- ✔ One-click print from order
- ✔ Items copied from the order
- ✔ Linked to the invoice
- ✔ Delivery dates
- ✔ Order status
What is a delivery challan used for
A delivery challan is a document that travels with goods. It tells the person receiving the goods what has been sent and in what quantity. Businesses commonly use it when goods are sent before the final invoice is ready, when goods are sent for approval, or when goods are moved for job work.
It is not a bill for payment. The tax invoice is still the document that records the sale. Rules about when a challan is allowed in place of an invoice are set by the GST law, so check the current rules with your accountant if you are not sure about your case.
The details a challan normally shows
A good challan carries a serial number and the date, the name and address of the sender, and the name and address of the receiver. Under it comes a list of items with the description, the HSN code and the quantity. When it is needed, the value of the goods, the tax rate and the place of supply are shown too, and the sender signs the document.
The delivery person usually keeps a signed copy as proof that the goods reached the customer. That small piece of paper often decides an argument about what was delivered and when.
Printing the challan from the order
The slow part of a challan is retyping the same items and addresses that are already on the order. In Effy Order the items, quantities and customer details come from the order itself, so the challan always matches what was sold. You open the order and print the delivery challan in one click.
Because the challan, the invoice and the estimate all come from the same order, there is only one place to correct a mistake. The order also carries a delivery date, an order status that moves from Initiated to Completed and a payment status, so you can see what is delivered and what is still pending. All delivery challans can be browsed in the billing section.
Challan, invoice and estimate together
Every order keeps its documents in one place, so your delivery team and your billing desk read the same numbers.
- Print-ready layout for your delivery team.
- No retyping of items, quantities or addresses.
- Notify customers by WhatsApp and email.
- Track delivery dates and order status.
Frequently asked questions
What is the difference between a delivery challan and an invoice?
An invoice is the bill that records a sale and the tax charged. A delivery challan lists the goods being delivered and travels with them. The two often come from the same order.
Can I print a challan from an order I already created?
Yes. Open the order in Effy Order and print the delivery challan in one click. Items and customer details come from the order.
Does the challan change if I edit the order?
The challan is made from the order, so it follows what is on the order. Correct the order and print again, and the documents stay in agreement.
Do I need to confirm the format with my accountant?
It is a good idea. This page is a general guide. Check the current GST rules for your type of movement of goods with your accountant.
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